Guidelines
- Requests will be adjusted to comply with the Maximum Funding Standards
- USG funding is intended to be supplemental
- The Finance Committee will prioritize requests of $500 or less
- Travel expenses will be the last priority of USG funding
- The Finance Committee will not consider multiple requests for the same items
- Funding for an event must be submitted at least two weeks in advance of the event
- No retroactive funding will be approved
- The Finance Committee will use discretion to ensure the longevity of funding
- For any single event, a maximum of $7,000 in USG funding may be awarded total. This applies whether one organization requests funding or multiple organizations collaborate on the event.
| Category | Maximum Per Period | Funding Requirements | Notes for ASO/GSO's | Notes for CLO/SSO's |
|---|---|---|---|---|
| Apparel | $0 | No funding. | ||
| Banners | $75 | Banner must be reusable for multiple years and/or for multiple events. One banner per organization per fiscal year. | ||
| Conference Registration Fee | $250 | Must provide number of individuals and documentation for conference registration. Funding for conference registration will not count against your | Ineligible | Eligible |
| Decorations | $50 | Efforts to ensure sustainability of purchases will be heavily considered when reviewing any requests for decorations. | ||
| Digital Media Subscription | $200 | Once per fiscal year. Must pertain to the main function of the student organization. Examples may include web design and graphic design softwares. | ||
| Organizational Support | $1,500 | This category pertains to items that will be used by a student organization over the span of multiple events and/or facilitates the core mission of the organization. If your organization needs equipment for an event, please first consider emailing cab@uiowa.edu, who is potentially willing and able to lend certain items. | Do not have to store equipment purchased in an on campus location | Must be stored in an on campus location |
| Materials Support | $250 | This category pertains to materials or items that facilitate engagement. Items purchased under this category must be used for internal organizational operations, and can be used for organizational outreach events. Organizations must note that these items may not be resold. They also cannot be distributed outside of University of Iowa Students. We require organizations to provide an explanation of what the item will be used for. | Do not have to store equipment purchased in an on campus location | Must be stored in an on campus location |
| Equipment Rental | $500 | Must provide documentation for all anticipated costs and reasons for equipment rentals. Provide anticipated attendance for event or activity. | ||
| Event Advertising | $100/event | Funding can be applied to print and social media marketing. | ||
| Film Rights | $275 | Must provide documentation of film’s source and cost. Please visit the Leadership and Engagement website for details.
| ||
| General Food | $150/ per semester | Organizations may receive funding for general food which includes standard meals, snacks, beverages, and basic serving supplies that do not have specific cultural connection. | ||
| Cultural Engagement Food | $700 | USG supports organizations that broaden their horizons by engaging with food traditions that reflect the customs, practices, or heritage of a community. This category is intended for meals or ingredients that help your organization explore new cultural experiences or connect with the background and identity of a group. Requests should clearly explain the cultural significance of the food and how it contributes to the purpose of your event or activity. General meals or standard catering that lack a cultural connection should be requested through other available funding categories. | ||
| Homecoming Entry | $50 | Per organization. | ||
| Honoraria/Speaker Fee | $1,500 | Must provide description of event, honoraria, expected attendance, and cost breakdown. No funding for honoraria speaking/performing outside of Iowa City. | ||
| IMU Welcome Center Fees | $25 | $12 per staff/hour, $10 Cash Box rental, $30 Setup fee | ||
| Insurance | $0 | No funding. | ||
| Office Supplies | $40 | Funding for supplies, not decorations (e.g., markers). | ||
| Note the Student Activity Center & USG office have office/crafting supplies free of charge. Contact the Finance Committee Chair at usg-financechair@uiowa.edu for more information. | ||||
| On-Campus Conferences | $0 | All on-campus conferences must be approved by Senate. Off-campus conferences, see trip funding below. Please contact the Finance Committee Chair at usg-financechair@uiowa.edu at least 6 weeks in advance with a detailed budget and reasoning for the conference. They will draft the legislation to be proposed at Senate. | ||
| Organizational Advertising | $50 | Funding can be applied to print and social media marketing. | ||
| Organizational Membership & Registration Fees | $0 | No membership fees dues or affiliation dues or shall be funded. | ||
| Printing | $45 | Must be made available to all University of Iowa Students. | ||
| Security Personnel | $150 | $50 per hour/per personnel. | ||
| Stage Extension | $600 | Up to 20 units with each costing $30. | ||
| Sustainability Efforts | $0 | Funding for zero waste events, etc. Please see USG’s Green Initiatives Fund. | ||
| SVP Video Contract | $150 | Must provide documentation of contract with SVP. USG will only fund a maximum of one contract per funding period. | ||
| Trips | $3,000 | Travel is the lowest funding priority and all requests must include the purpose of the trip, expected number of participating students, and a detailed breakdown of anticipated costs. For transportation, USG will cover up to the full cost of agreements with University Fleet Services, which are prioritized over the use of personal vehicles. Eligibility for Fleet Services is determined by SOBO and Risk Management. When personal vehicles are used, reimbursement is limited to $0.35 per mile. No airfare will be funded for travel within 375 miles of the university, and airfare reimbursement is capped at $150 per person. Lodging reimbursement is limited to $50 per person per night, and groups are expected to maximize room occupancy in accordance with hotel policies. Maximum vehicle funding follows SOBO and Fleet Services guidelines; please contact SOBO with any questions regarding travel reimbursement. | Ineligible | Eligible |
| Trophies/Awards | $0 | No funding for giveaways, prizes, etc. | ||
| Websites | $0 | No funding. |
Room Rentals
| Room | Maximum |
|---|---|
| IMU | |
| Main Lounge | $560 |
| 2nd Floor Ballroom | $260 |
| Sun porch (AV charge of $25) | $105 |
| North Room | $52 |
| South Room | $52 |
| Black Box Theater | $125 |
| Field House (per hour) | |
| Badminton Court | $10 |
| Basketball Court | $25 |
| Pool | $40 |
| Track | $20 |
| Racquetball Court | $5 |
| South Gym | $120 |
| North Gym | $40 |
| Main Deck | $90 |
| Activity Rooms | $15, $20, or $35 |
| Residence Halls | |
| Currier North Lounge | $35.00 |
| Currier MPR | $200.00 ( + $75 set up charge) |
| Mayflower South MPR | $55.00 ( + $40 set up charge) |
| Mayflower Conference Room | $25.00 |
| Petersen MPR | $250.00 ( + $75 set up charge) |
| Petersen East Half of MPR (w/stage) | $175.00 ( + $75 set up charge) |
| Petersen West Half of MPR | $125.00 ( + $75 set up charge) |
| Petersen Seminar Room | $100.00 |
| Other University Building | $250 |
| Old Brick | $350 |
| Kinnick Press Box | $300 |
| Non University Building | $250 |
| Custodial Fee for University Building Room Rental | $139.36 |