Funding Guidelines
- Requests will be adjusted to comply with the Maximum Funding Standards
- USG funding is intended to be supplemental
- The Finance Committee will prioritize requests of $500 or less
- Travel expenses will be the last priority of USG funding
- The Finance Committee will not consider multiple requests for the same items
- Funding for an event must be submitted at least two weeks in advance of the event
- No retroactive funding will be approved
- The Finance Committee will use discretion to ensure the longevity of funding
The Finance Committee Maximum Funding Standards
| Category | Maximum Per Period | Funding Requirements |
|---|---|---|
| Apparel | $0 | No funding. |
| Banners | $75 | Banner must be reusable for multiple years and/or for multiple events. One banner per organization per fiscal year. |
| Conference Registration Fee | $250 | Must provide number of individuals and documentation for conference registration. |
| Decorations | $50 | Efforts to ensure sustainability of purchases will be heavily considered when reviewing any requests for decorations. |
| Digital Media Subscription | $200 | Once per fiscal year. Must pertain to the main function of the student organization. Examples may include web design and graphic design softwares. |
| Equipment Purchase | $1,750 | Must store equipment on campus. A member’s residence is not sufficient. This equipment must be used for multiple events/projects in order to sustain the operation of the student organization If your organization needs equipment for an event, please first consider emailing cab@uiowa.edu, who is potentially willing and able to lend certain items. |
| Equipment Rental | $500 | Must provide documentation for all anticipated costs and reasons for equipment rentals. Provide anticipated attendance for event or activity. If your organization needs equipment for an event, please first consider emailing cab@uiowa.edu, who is potentially willing and able to lend certain items. |
| Event Advertising | $100/event
| Funding can be applied to print and social media marketing. |
| Film Rights | $275 | Must provide documentation of film’s source and cost. Please visit the Lead and Engage website for details. |
| Food/Beverages | $840 | Please consult USG’s website for information about the CSIL Grant and Green Initiatives Fund. The food must be necessary to the existence of the organization or culturally significant. Please provide details regarding specific food items and quantities being purchased. If your event will work with a vendor, note that information in your request. |
| Homecoming Entry | $50 | Per organization |
| Honoraria/Speaker Fee | $1,500 | Must provide description of event, honoraria, expected attendance, and cost breakdown. No funding for honoraria speaking/performing outside of Iowa City. |
| IMU Welcome Center Fees | $25 | $12 per staff/hour $10 Cash Box rental $30 Setup fee |
| Insurance | $0 | No funding. |
| Office Supplies | $40 | Funding for supplies, not decorations (e.g., markers). Note the Student Activity Center & USG office have office/crafting supplies free of charge. Contact the the Finance Committee Chair at usg-financechair@uiowa.edu for more information. |
| On-Campus Conferences | $0 | All on-campus conferences must be approved by Senate. Please contact the Finance Committee Chair at usg-financechair@uiowa.edu at least 6 weeks in advance with a detailed budget and reasoning for the conference. They will draft the legislation to be proposed at Senate. Off-campus conferences, see Trip funding below. |
| Organizational Advertising | $50 | Funding can be applied to print and social media marketing. |
| Organizational Membership & Registration Fees | $0 | No membership fees dues or affiliation dues or shall be funded. |
| Printing | $45 | Must be made available to all University of Iowa Students. |
| Security Personnel | $150 | $50 per hour/per personnel. |
| Stage Extension | $600 | Up to 20 units with each costing $30. |
| Sustainability Efforts | $0 | Funding for zero waste events, etc. Please see USG’s Green Initiatives Fund. |
| SVP Video Contract | $150 | Must provide documentation of contract with SVP. USG will only fund a maximum of one contract per funding period. |
| Trips | $3,000 | Travel will be the last priority of funding. Must provide details/reason for trip, expected number of students participating, and breakdown of anticipated costs. Max funding for Fleet Services: USG will cover up to the entirety of agreements with University Fleet Services. Funding requests for fleet services will be prioritized above personal vehicles. Max funding for ground transportation using personal vehicles: $0.35 per mile of travel. Eligibility for University Fleet Services is determined by SOBO & Risk Management. No airfare will be funded within 375 miles of the university. Max funding per person per night for lodging: $50. Please maximize room occupancy, following hotel policies. Max funding per vehicle for transportation: See SOBO and Fleet Services Guidelines. Please contact SOBO with any questions regarding reimbursement for travel. Max funding per person for transportation if flying: $150 |
| Trophies/Awards | $0 | No funding for giveaways, prizes, etc. |
| Websites | $0 | No funding |
Room Rentals
| Room | Maximum |
|---|---|
| IMU | |
| Main Lounge | $560 |
| 2nd Floor Ballroom | $260 |
| Sun porch (AV charge of $25) | $105 |
| North Room | $52 |
| South Room | $52 |
| Black Box Theater | $125 |
| Field House (per hour) | |
| Badminton Court | $10 |
| Basketball Court | $25 |
| Pool | $40 |
| Track | $20 |
| Racquetball Court | $5 |
| South Gym | $120 |
| North Gym | $40 |
| Main Deck | $90 |
| Activity Rooms | $15, $20, or $35 |
| Residence Halls | |
| Currier North Lounge | $35.00 |
| Currier MPR | $200.00 ( + $75 set up charge) |
| Mayflower South MPR | $55.00 ( + $40 set up charge) |
| Mayflower Conference Room | $25.00 |
| Petersen MPR | $250.00 ( + $75 set up charge) |
| Petersen East Half of MPR (w/stage) | $175.00 ( + $75 set up charge) |
| Petersen West Half of MPR | $125.00 ( + $75 set up charge) |
| Petersen Seminar Room | $100.00 |
| Other University Building | $250 |
| Old Brick | $350 |
| Kinnick Press Box | $300 |
| Non University Building | $250 |
| Custodial Fee for University Building Room Rental | $139.36 |
*Failure to comply with maximum funding standards will result in a loss of allocated funds and/or probation of funds by USG. USG reserves the right to freeze accounts if money is being used in an unethical or suspicious manner. USG also reserves the right to audit any one account at any time if the student organization is recognized by the University of Iowa Undergraduate Student Government.
The Finance Team Appeals Process: